Enter your details, the person you are authorizing, the task and the dates, and get a formal authorization letter ready to print and sign. It includes clear limits on what the person may do, ID placeholders for both of you, and a specimen signature line.
Last updated:
Who is authorizing (you)
Who you are authorizing
Task and dates
Task
Documents: what to collect · Behalf: the matter ("sign and submit my car registration renewal") · Child: name and class · Parcel: tracking or order number
Where the task happens (office, bank, school, post office).
Empty = "To Whom It May Concern".
Enter your values to see the result.
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How to use the Authorization Letter Generator
Enter your name, address and contact so the office can verify the letter.
Add the authorized person and their relationship to you.
Choose the task and describe exactly what they should collect or do, and where.
Set the dates the authorization is valid and add a reason if you like.
Download and print the letter, fill in ID numbers, sign it and give it to the person with a copy of your ID.
What goes into an authorization letter
Part
Why it matters
Your name, address and contact
Lets the office verify the letter is genuine
Authorized person's full name (as on their ID)
Must match the ID they show
The exact task and place
Limits what they can do, for example "collect my renewed passport"
Dates of validity
Prevents the letter being reused later
ID details and a copy of your ID
Many offices require both people's identification
Signatures
Your signature authorizes; the specimen signature identifies the holder
Validity and dates
The validity period is counted inclusively: days = last day − first day + 1, so a letter valid from Monday to Wednesday covers 3 days. If you leave the end date empty, the letter is valid only on the start date. Keep the period as short as practical, and state the task precisely: a letter that says "collect my passport from the City Passport Office on October 21" is much safer than "handle my affairs".
Common tasks
Collect documents: passports, certificates, transcripts, ID cards, test results. Bring the receipt or claim stub if one was issued.
Act on my behalf: submit forms, sign for a simple service, attend an appointment. For legal or financial decisions, a power of attorney may be required instead.
Pick up a child: schools often keep a list of authorized adults; send the letter in advance and tell the teacher.
Collect a parcel: include the tracking number; the courier or post office may also ask for the delivery notice.
Frequently asked questions
What is an authorization letter?
An authorization letter is a signed note that gives another person permission to do a specific task for you, such as collecting documents, a parcel or your child, or handling a simple matter at an office. It states who is authorizing whom, what they may do, where and for how long.
What should an authorization letter include?
Your full name and contact details, the authorized person's full name, the exact task and place, the dates the permission is valid, a note that they will show their own ID, your signature and ideally their specimen signature. Many offices also ask for a photocopy of your ID.
Is an authorization letter the same as a power of attorney?
No. An authorization letter is an informal permission for a specific, limited task. A power of attorney is a legal document, usually signed in front of a notary or witnesses, that gives someone broader legal authority over your financial, property or health matters. Banks and government offices may require a power of attorney or their own form for some transactions.
Does the letter need to be notarized?
Usually not for simple tasks such as collecting documents or a parcel. Some organizations require notarization or their own form, especially for financial, legal or government matters. Check with the office before the person goes.
Why add a specimen signature?
A specimen signature of the authorized person lets the office compare it with the signature on their ID and on any receipt they sign, which helps prevent misuse of the letter.
Is my information sent anywhere?
No. The letter is generated in your browser and nothing is uploaded. Print it or download it, then sign it by hand.
Are all the tools on FreeToolCabin tested for quality and accuracy?
Yes! Every tool on our site undergoes automated Q/A testing in real browser environments to ensure high precision, correct output, and zero errors. If you happen to spot a bug or have a suggestion, please contact us at [email protected] and our team will review it right away.