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RACI Chart Maker
Build a responsibility assignment (RACI) matrix in minutes: list your tasks, add the roles, and click each cell to mark who is Responsible, Accountable, Consulted or Informed. The chart checks every task for exactly one Accountable as you go and exports a clean PNG or a CSV for your spreadsheet.
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- RResponsible: does the work
- AAccountable: owns the outcome, signs off (one per task)
- CConsulted: gives input before (two-way)
- IInformed: kept up to date (one-way)
Click a cell to cycle R → A → A/R → C → I → blank, or select it and type R, A, C, I (B = A/R, Backspace clears). Arrow keys move between cells. Edit task and role names directly.
Workload by role
Your chart is saved automatically in this browser only. Nothing is uploaded.
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How to use the RACI Chart Maker
- Pick a template or start blank, then type your chart title.
- Name your roles in the column headers (job titles or teams work better than individual names) and add or remove columns as needed.
- List the tasks or deliverables down the left side, one per row, starting each with a verb.
- Assign R, A, C or I by clicking a cell to cycle through the letters, or select it and type the letter; use A/R when the owner also does the work.
- Fix the flagged rows: the Check column and status box show tasks with no Accountable, more than one Accountable, or nobody Responsible.
- Download the PNG for slides and project docs, or the CSV to keep it in a spreadsheet.
RACI roles at a glance
| Letter | Role | What they do | How many per task | Communication |
|---|---|---|---|---|
| R | Responsible | Carries out the work and produces the deliverable | At least one | Reports progress to the Accountable |
| A | Accountable | Owns the outcome, makes the final decision, approves the result | Exactly one | Delegates and signs off |
| A/R | Accountable and Responsible | Owns the task and also does the work (common on small teams) | Counts as the one A | Same as A |
| C | Consulted | Subject-matter experts whose input is needed before or during the work | As few as practical | Two-way: asked for opinions |
| I | Informed | People who need to know about progress or decisions | Any number | One-way: kept up to date |
How to check a RACI matrix
Read the finished chart in two directions. Across each row (task), the tool already checks the two hard rules: there must be exactly one A and at least one R. Down each column (role), use the workload summary to spot imbalances:
| Pattern you see | What it may mean | What to try |
|---|---|---|
| A task with no A | Nobody owns the result; it will drift | Pick one decision-maker for it |
| A task with two or more A | Shared ownership, slow or conflicting decisions | Keep one A; change the others to R or C |
| A task with no R | The work may not get done | Assign who carries it out, or mark the owner A/R |
| Many C on one row | Too many voices, slow progress | Turn some C into I |
| A role with lots of R | Possible overload or bottleneck | Spread the work or add capacity |
| A role with no letters | The role is not needed for this project | Remove it or confirm it really has no part |
| A role with only C and I | Fine for advisors and sponsors | Make sure they really need every update |
Tips for a useful RACI chart
- Keep tasks at the right level. Use deliverables or milestones ("Approve the release"), not every small activity. Ten to twenty rows are usually enough.
- Start each task with a verb so it is clear what needs to happen.
- Agree on it together. Walk the team through the chart in a short meeting; disagreements about who is Accountable are much cheaper to settle before work starts.
- Revisit it when the project changes, such as a new phase, new people or a new scope.
- Related models: some teams use RASCI (adding S for Support) or DACI (Driver, Approver, Contributors, Informed) for decisions. You can rename the legend in your own documents, but the one-owner rule stays the same.
Frequently asked questions
What does RACI stand for?
RACI stands for Responsible, Accountable, Consulted and Informed. Responsible people do the work, the Accountable person owns the result and signs it off, Consulted people give input before or during the work (two-way communication), and Informed people are told about progress or decisions (one-way communication).
Why should each task have only one Accountable?
Accountability means one person answers for the outcome and has the final say. With two or more Accountables, decisions stall and problems fall between the cracks, and with none, nobody owns the result. That is why this tool flags any task without exactly one A.
What is the difference between Responsible and Accountable?
Responsible is about doing the work; Accountable is about owning the outcome. Several people can be Responsible for a task, but only one is Accountable. On small teams the same person is often both, which is shown here as A/R.
Can one person be both Responsible and Accountable?
Yes. When the owner of a task also carries it out, mark the cell A/R. It counts as the task's single Accountable and as a Responsible, so the row passes validation.
Should I use names or job titles for the roles?
Job titles, teams or functions are usually better, because the chart stays valid when people change and it is easier to reuse on the next project. If you do use names, update the chart whenever someone joins or leaves.
How do I put the RACI chart into Excel or Google Sheets?
Click Download CSV and open the file in your spreadsheet, or click Copy table and paste it straight into a sheet. You can also edit the CSV and bring it back with Import CSV: the first row should be Task followed by the role names, and each cell should contain R, A, C, I or A/R.
Is my chart private?
Yes. The chart is built entirely in your browser and only saved in this browser's local storage so it is there when you come back. Nothing is uploaded to a server.
Are all the tools on FreeToolCabin tested for quality and accuracy?
Yes! Every tool on our site undergoes automated Q/A testing in real browser environments to ensure high precision, correct output, and zero errors. If you happen to spot a bug or have a suggestion, please contact us at [email protected] and our team will review it right away.
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