Fax Cover Sheet Generator
Fill in who the fax is to and from, the fax and phone numbers, number of pages, subject and comments, tick boxes like Urgent or Please reply, and download a clean, printable fax cover sheet as a PDF. Four styles, Letter or A4, live preview.
Last updated:
The preview updates as you type. The PDF is created in your browser; nothing is uploaded.
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How to use the Fax Cover Sheet Generator
- Pick a style (classic, modern, bold or minimal), paper size and accent color.
- Fill in the To and From details: names, companies, fax and phone numbers.
- Add the message details: subject, number of pages including the cover, and any checkboxes such as Urgent or Please reply.
- Write your comments and keep or edit the confidentiality notice.
- Download the PDF (or PNG) and print it, or press Print to send it straight to your printer or online fax service.
Fax cover sheet checklist
| Field | Why it matters |
|---|---|
| To: name, company, fax number | Lets the receiving office route the fax to the right person, especially on a shared machine. |
| From: name, company, fax and phone | Tells the recipient who to call if pages are missing or unreadable. |
| Date | Creates a record of when the document was sent. |
| Number of pages | The recipient can confirm every page arrived; state whether the cover is included. |
| Subject (Re:) | Identifies the matter, such as a claim, invoice or case number. |
| Urgent / Please reply / For review | Signals what action is needed at a glance. |
| Comments | Short instructions; keep long information on separate pages. |
| Confidentiality notice | Asks anyone who receives the fax by mistake to notify the sender and destroy it. |
Paper sizes
| Paper | Inches | Millimetres | PDF points | Used in |
|---|---|---|---|---|
| US Letter | 8.5 × 11 | 215.9 × 279.4 | 612 × 792 | United States, Canada, parts of Latin America |
| A4 | 8.27 × 11.69 | 210 × 297 | 595 × 842 | Most other countries |
Tip: before sending sensitive documents, call or check the recipient's fax number, and send a test page if you have not faxed them before.
Frequently asked questions
What should a fax cover sheet include?
The sender's and recipient's names, companies, fax and phone numbers, the date, the total number of pages (usually including the cover sheet), a subject line, and any short instructions or comments. Many businesses also add a confidentiality notice.
Do I count the cover sheet in the number of pages?
It is common practice to include the cover sheet in the total, and this tool labels the count '(including cover)' so the recipient can check that every page arrived. If you prefer to count only the attached documents, simply type the number and edit the wording on the sheet afterwards.
When do I need a confidentiality notice?
Use one whenever the fax contains private information, such as medical, legal, financial or HR records. Healthcare providers commonly add a notice when faxing protected health information. A notice does not replace other safeguards, like confirming the fax number before sending.
Can I use the PDF with an online fax service?
Yes. Download the PDF and attach it as the first document in your online fax service or email-to-fax message, or merge it with the documents you are sending using a PDF merge tool.
Which paper size should I choose?
Use US Letter (8.5 × 11 in) in the United States and Canada, and A4 (210 × 297 mm) in most other countries. Fax machines scale pages automatically, but matching the paper size avoids cropped margins when printing.
Is my information stored?
The cover sheet is drawn and the PDF is built entirely in your browser. Your details are saved only in this browser so the form is filled in next time; use Clear form to remove them.
Are all the tools on FreeToolCabin tested for quality and accuracy?
Yes! Every tool on our site undergoes automated Q/A testing in real browser environments to ensure high precision, correct output, and zero errors. If you happen to spot a bug or have a suggestion, please contact us at [email protected] and our team will review it right away.
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