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Resignation Letter Generator

Choose the kind of resignation you need, enter your name, job title, manager and last working day, and get a clear, polite resignation letter or email in seconds. Edit it on the page, then copy it, download it as a Word or text file, or save it as a PDF.

Template

Format

Detail

Dates

Date of the letter

Last working day

Last day in:

You and your employer

Your full name

Your job title

Manager's name

Manager's title (opt.)

Company

Time there (opt.)

Company address (optional, letter only) Something specific to thank them for (optional)

Optional lines Offer to help with a smooth transition Offer to train my replacement Mention returning company property Ask about final pay, unused leave and benefits Share personal contact details to stay in touch

Personal email

Phone (opt.)

Date style

Letter font

Click anywhere in the letter to edit it. Tell your manager in person or on a call first if you can, then send the letter.

How to use the Resignation Letter Generator

Pick a template that matches your situation, such as Standard (two weeks' notice), Grateful or Retirement, and choose Letter or Email.
Enter your details: your name, job title, company and manager's name.
Set the dates: the date of the letter and your last working day. The notice period is calculated for you.
Choose optional lines such as offering to help with the transition or thanking your manager for something specific.
Review and send: edit any sentence in the preview, then copy it into an email, download a Word file or print it to sign.

What goes into a good resignation letter

A resignation letter is a short, formal record that you are leaving and when. It is not the place for complaints or long explanations. The generator builds every letter from the same four parts:

The resignation: a clear statement that you are resigning, your job title and your last working day.
A thank-you: one or two sentences of genuine thanks. Mentioning something specific, such as a mentor or a project, makes it warmer.
The handover: an offer to finish or document your work, and optionally to train your replacement or return equipment.
A friendly goodbye: best wishes and, if you like, a personal email address so colleagues can stay in touch.

Choosing a template

Template	Use it when	Typical notice
Standard	You want a neutral, professional letter with no reason given	Two weeks (US) or your contractual notice
Grateful	You had a good relationship with your manager and want to say so	Two weeks or more
New job	You have accepted another position	Two weeks or your contractual notice
Short notice	You cannot work the full notice period, or must leave immediately	Less than two weeks
Retirement	You are retiring	Often one to three months, to allow succession planning
Relocation	You are moving away	Two weeks or more
Personal reasons	You prefer not to explain why you are leaving	Two weeks or your contractual notice
Back to school	You are leaving to study	Two weeks or more

Notice periods and timing

The notice shown under the date fields is counted in calendar days from the date of the letter to your last working day. In the United States, two weeks is the customary notice for most jobs, while senior or specialist roles often give more. In many other countries the notice period is written into your employment contract or set by law, so check your contract, offer letter or employee handbook before you choose your last day. If your last day falls on a weekend, the tool points it out so you can move it to the last day you actually work.

When you are ready, tell your manager in person or on a call first, then send the letter or email the same day. Keep a copy for your records, and ask HR how any unused vacation, final pay and benefits will be handled.

Frequently asked questions

What should a resignation letter include?

Keep it short and clear: a statement that you are resigning, your job title, your last working day, a brief thank-you and, ideally, an offer to help with the handover. You do not need to explain in detail why you are leaving or criticize anyone; the letter becomes part of your employment record.

How much notice should I give?

In the United States, two weeks is the common courtesy standard, although most jobs are at-will and no notice is legally required unless your contract says so. In the UK, Canada, Australia and many other countries, the notice period is usually set by your employment contract or by law, often one week to three months. Always check your contract or employee handbook first.

Should I resign in person or by email?

Ideally, tell your manager in person or on a video call first, then send the written letter or email the same day so there is a formal record with your last working day. If you work remotely or your manager is unavailable, an email resignation is widely accepted.

Do I have to give a reason for resigning?

No. A simple statement that you are resigning is enough. The Standard and Personal reasons templates do not give details. If you are leaving for a new job, relocation, school or retirement, mentioning it briefly can keep the tone warm, but it is optional.

Is the last working day included in the notice period?

The tool counts calendar days from the date of the letter to your last working day, so a letter dated Monday the 1st with a last day of Monday the 15th gives 14 days, or two weeks, of notice. Contracts may define notice differently, for example in working days, so check your own terms.

Is my information stored or sent anywhere?

No. The letter is generated in your browser from built-in templates. Your answers are saved only in this browser so you can come back later, and Clear form removes them.

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